PAULL PARISH COUNCIL

Minutes of the ANNUAL PARISH MEETING held Thursday 2 May 2024

1. Apologies : Cllrs Carlill, Hulme,

• In attendance :  Cllrs Shaw, Lowde, Annison, Woodmansey, Leach, Hodgson, Allen, Beadle
  Ward Cllrs Steel and Dennis, A Gibson YWT & the Clerk. 0 Members of the public
  
  
• Election of Chairman :  Cllr Shaw agreed to be nominated to stand for another term of office : nominated by Cllr Woodmansey, seconded Cllr Annison. There being no other nominations, Cllr Shaw was elected unanimously.

• Election of Vice-Chairman : Councillor Lowde agreed to be nominated as the vice chair, nominated by Cllr Woodmansey, seconded Cllr Annison. Cllr Lowde was elected unanimously.

• Elections to committees :  

Responsibility	Councillor(s)
Chairman of the Parish Council Vice-Chairman	Cllr Shaw Cllr Lowde
ABP Community Forum P Ex Forum Vivergo Community Forum Triton Community Forum Nippon Gohsei Community Forum YW Community Forum INEOS Community Forum Environment Agency Pensana YEP	Cllrs Shaw & Lowde Cllrs Shaw & Lowde Cllrs Shaw, Annison, Hodgson Cllrs Shaw, Lowde, Hodgson Cllrs Woodmansey, Allen & clerk Cllr Shaw Cllrs Woodmansey & Allen Cllr Hulme Cllr Cllr Shaw
Allotments	Cllrs Annison & Beadle
Cemetery	Lynda Kelly (Clerk), Cllrs Allen, Annison, and Shaw
Emergency & Flooding	All Councillors: Mr Simon Taylor is flood liaison committee representative
Environment Agency Liaison	Cllr Hulme
Finance	Cllr Lowde is Finance Manager; all councillors are members of the Finance Committee. Review of the clerk salary, councillors were advised that the guidance from NALC is 8%, proposed Cllr Allen, sec Cllr Woodmansey, unanimous
Media	Cllrs Shaw & Leach
Police Liaison	Cllr Allen
School Liaison	Cllr Hodgson
Village Hall	Cllrs Allen & Lowde; all councillors are Trustees of the Village Hall Trust
Village maintenance	Cllr Annison, Allen & Leach
Development & Conservation,Crime Prevention HighwaysTransportLightingRoad Safety Emergency	All Councillors

• Minutes of meeting 11 May 2023  : Proposed …Cllr Leach….. Seconded …Cllr Woodmansey…….. Vote…unanimous……………
  
  
• Matters arising therefrom : None
   

• Chairman’s report :
  Cllr Shaw read out his report
  
  
• Presentation of the Balance Sheet (circulated)
  Cllr Lowde shared and explained the balance sheet, proposed by Cllr Woodmansey, seconded by Cllr Annison, all agreed. To be posted in the Council Noticeboard and on the website.
  
  
• Annual Reports from Committees

1. Development & Conservation : Concerns re planning applications ABP, Pensana, Fort Paull etc. We continue to work closely with our neighbours, Ward Councillors, and the local authority.
   
   Miscellaneous :
   1. Cemetery –clerk continues to liaise with funeral directors, grave diggers and stonemasons
   1. Village Hall – no report – to be covered in the Council meeting to follow.
   1. Forums – no report – to be covered in the Council meeting to follow.
   1. Police / Neighbourhood Watch –– to be covered in the Council meeting to follow.
      
      
   1. Flooding – no report – to be covered in the Council meeting to follow.
   1. Lighting – no report – to be covered in the Council meeting to follow.
   1. Allotments – to be covered in the Council meeting to follow.
   1. School info – no report- to be covered in the Council meeting to follow.
      
      
   1. Road Safety / Highways – no report- to be covered in the Council meeting to follow
      
      
   1.  Emergency – no report – to be covered in the Council meeting to follow.
   1. Transport – no report- to be covered in the Council meeting to follow
      
      
   1. Sports Field – to be covered in the Council meeting to follow
      
      
   1. Media – no report – to be covered in the Council meeting to follow.                                                    
2. Resolutions / questions sent in writing

                (none received)

1. Any Other Questions

             The clerk queried whether any councillors would like to set up a War Memorial Committee, to arrange the Remembrance Day Service- clerk asked to continue

1. There being no other business, the meeting closed at 7.15p.m. and was followed immediately by the May PC meeting.